Video conferences enable remote board members to connect with one another, even when they’re using different gadgets. For their meetings, nonprofits have the option of choosing from a range of video conference platforms, such as Zoom, GoToMeeting WebEx, and Google Meet. Nonprofits can also make use of board management software that has an interface for meetings that allows remote participation.

The ability to observe the expressions of participants can encourage more participatory and interactive meetings. To ensure that everyone is heard, the chair should call upon members of the board who have yet to speak, and limit the number speaking simultaneously. This ensures that no participant is dominating the discussion and ensures a balanced process of decision-making. To cut down on background noise, ask participants to turn off their phones and press the silent button when they’re not talking.

Some directors may not be familiar with the virtual meeting environment They may be hesitant to speak out. This can hinder their participation and the effectiveness. This can be addressed by providing a simple meeting interface, and offering an orientation session to help participants with the system and encouraging them to practice prior to the actual meeting. The board could also design an agenda that is strict and has time limits for each item. This will ensure that the meeting goes smoothly and that the intended outcome is attained. Board members can highlight digital documents and make notes to enhance their www.board-room.blog/how-characteristics-of-board-of-directors-affect-companys-performance/ involvement and speed up the meeting. They can also share annotations with members to improve collaboration and the quality of their meeting minutes.