A board of directors is an excellent way to make sure that your company is effectively managed and decisions are made in a fair, open manner. To be effective, the board needs to be active in its members and present at every meeting. Poor meeting attendance causes the loss of productivity and results in the loss of effective leadership. Here are some suggestions to improve your board meetings.

Plan ahead: Ensure that all board members receive relevant information like reports, financial statements and background materials prior to the meeting, so that they are prepared to participate with thoughtful questions. Notifying information in advance gives board members time to check their schedules to ensure they can attend.

Start promptly: Begin your meeting with a brief call to order and confirmation of quorum. This will demonstrate to the board that they respect everyone’s time.

Establish a clear system for making decisions: A clear procedure for making decisions helps to keep the discussion focused and keeps distractions or diverting the discussion.

Encourage active participation. It isn’t easy to create an environment which all members feel comfortable sharing thoughts and insights. The chairperson has a big role to play in this in that they can promote participation by inviting input from all sides, and facilitate discussion that is balanced and constructive. They can also set ground rules for the discussion to promote concise remarks and equal https://boardroomsite.com/what-to-expect-from-a-board-evaluation time for all participants.